Staff Accountant & Analyst

Own administration of the company P&L forecast - Consolidate department-supplied revenue and expense inputs into a single rolling forecast model.  Maintain forecasting assumptions, drivers, and version control.  Run variance analysis versus prior forecasts and actuals; produce commentary on drivers.  Deliver forecast updates on the agreed cadence and respond to ad-hoc forecast requests.

Prepare and deliver monthly and ad‑hoc financial management reports for ownership - Produce P&L, balance sheet roll‑forwards, cash flow bridge, and key metric dashboards.  Draft concise variance commentary and highlight actionable items for ownership.  Reconcile reported numbers to source systems and vendor deliverables before distribution.  Package and present reports in owner-ready format (slide or report) and answer follow-up questions.

Administer sales and partner commission programs - Calculate commissions according to plan rules; maintain commission schedules and support documentation.  Apply commission rules for new deals, adjustments, and chargebacks; handle calculations for exceptions and disputes.  Coordinate commission payments and approvals with payroll and accounts payable.  Continuously review commission calculations for accuracy and recommend improvements.

Supervise sales tax administration through our business partner - Provide required transaction-level data and supporting records to the tax partner on schedule.  Validate taxability coding and review returns for accuracy prior to partner filing.  Track filing and remittance schedules; escalate and resolve issues with the tax partner.  Maintain documentation of nexus determinations, rulings, and audit-related communications in concert with tax partner.

Liaise with external bookkeeping and corporate tax accounting vendors - Set monthly deliverables and deadlines for bookkeeping and tax vendors; maintain vendor checklists as needed.  Review and approve vendor-produced reconciliations, journal entries, and tax workpapers.  Coordinate vendor timelines for month‑end close and annual tax filing deadlines.  Raise and resolve quality, timing, or data issues with vendors and document remediation steps.

Lead month‑end close activities as they relate to reporting and forecasting - Review vendor journal entries and validate account reconciliations and accruals.  Confirm revenue and expense cutoffs and resolve reconciling items prior to report issuance.  Maintain close calendar and ensure forecast inputs align with close timing.  Identify and track recurring close issues until resolved.

Maintain and improve accounting controls, documentation, and process flows - Update existing SOPs, checklists, and control matrices for forecasting, commissions, vendor oversight, and sales tax support. Develop new ones as needed.  Implement simple automation or template improvements to reduce manual effort and error.  Leverage AI to its fullest to accelerate all feasible financial processes without sacrificing human oversight.  Monitor control effectiveness and propose remediation when gaps are identified.

Contribute to revenue acceleration - Routine analysis of customer payment velocity and escalation of problem areas.  Light collections: payment reminders, collaboration with clients to discover issues and escalation to management as needed.  Routine review of aging receivables with management.  Pro-active communication with Account and Project management teams about receipt of trigger payments (e.g. deposits), lagging receivables, and trigger events (e.g. project completion),  Execute monthly recurring and project invoicing from invoice templates.

Provide ad‑hoc financial analysis and scenario modeling to inform decisions - Prepare sensitivity and “what-if” models for staffing, vendor fee changes, pricing, or commission plan changes.  Quantify financial impacts and collaborate with COO on recommendations or trade-offs.  Support business cases for investments or operational changes with data-backed analysis.

Act as the primary finance contact for internal stakeholders on forecasting inputs and discrepancies - Collect, validate, and reconcile input data from department owners; provide templates and guidance.  Train or advise stakeholders on required data formats and timing.  Escalate unresolved discrepancies to leadership with recommended actions.  Maintain relationships across departments to ensure timely, accurate inputs.